Equipment Rental Policy
Last Updated: [12/1/25]
This Equipment Rental Policy (“Policy”) constitutes a legally binding agreement between the customer (“Renter,” “you,” or “your”) and Jeffery Dickens, operating as JefferyDickens.com (“Company,” “we,” “us,” or “our”). By reserving, renting, accepting, or using any equipment provided by the Company (“Equipment”), you acknowledge that you have read, understood, and agreed to be bound by the terms and conditions of this Policy.
If you do not agree to these terms, you may not rent or use the Equipment.
1. Eligibility and Identification
1.1. Renters must be at least 18 years of age and capable of entering into a legally binding agreement.
1.2. The Company reserves the right to require valid government-issued identification prior to releasing Equipment.
1.3. The Company may refuse rental service to any individual at its sole discretion.
2. Rental Period
2.1. The rental period begins immediately upon (a) pick-up or delivery of the Equipment to the Renter, and ends upon (b) the Company’s confirmation of the returned Equipment.
2.2. Late returns are subject to additional fees as outlined at the time of booking or communicated directly to the Renter.
2.3. The Company is not responsible for delays or issues caused by the Renter that affect the start or end of the rental period.
3. Fees, Deposits, and Payment Terms
3.1. All rental fees are due in full at the time of booking unless otherwise stated.
3.2. Certain Equipment may require a refundable security deposit, which may be used to cover loss, damage, repairs, late fees, or cleaning costs.
3.3. The Renter authorizes the Company to charge any outstanding fees, including but not limited to late fees, damage fees, replacement costs, and cleaning charges, to the payment method on file.
3.4. All fees are non-refundable except as expressly stated in this Policy.
4. Condition, Inspection, and Acceptance of Equipment
4.1. All Equipment is inspected and verified to be in good working condition prior to rental.
4.2. The Renter is responsible for inspecting the Equipment upon receipt and must notify the Company of any defects, damage, or operational issues within one (1) hour of receiving the Equipment.
4.3. Failure to report issues within the required timeframe constitutes acceptance of the Equipment as fully functional and in good condition.
5. Renter Responsibilities and Permitted Use
5.1. The Renter agrees to use the Equipment solely for its intended purpose and in accordance with all operating instructions, manufacturer guidelines, and applicable laws and regulations.
5.2. The Renter shall not:
a. Sublease, loan, or transfer the Equipment to any third party.
b. Alter, modify, disassemble, or attempt repairs on the Equipment.
c. Use the Equipment in any negligent, improper, or unlawful manner.
5.3. The Renter assumes full responsibility for the safe and lawful operation of the Equipment at all times during the rental period.
6. Loss, Theft, Damage, and Replacement
6.1. The Renter is fully responsible for the Equipment from the moment it is delivered or picked up until it is returned and verified by the Company.
6.2. The Renter shall be liable for:
a. Damage (cosmetic or functional) — charged at the cost of repair, including parts and labor.
b. Loss or theft — charged at the full replacement cost of the Equipment.
c. Irreparable damage — charged at the full replacement cost.
d. Cleaning fees — charged if Equipment is returned excessively dirty or contaminated.
6.3. In the event of loss or theft, the Renter must notify the Company immediately and file a police report if requested.
7. Liability and Assumption of Risk
7.1. The Renter acknowledges that certain Equipment (including but not limited to drones, snorkel gear, outdoor equipment, electronic devices, or photography gear) involves inherent risks.
7.2. The Renter uses the Equipment at their own risk and assumes full responsibility for any injury, damage, loss, or claim arising from its use.
7.3. To the fullest extent permitted by law, the Company shall not be liable for:
a. Any indirect, incidental, consequential, or special damages.
b. Injuries or accidents resulting from improper or unsafe use.
c. Damage to personal property or third-party property.
7.4. The Renter agrees to indemnify, defend, and hold harmless the Company from all claims, liabilities, damages, costs, and expenses arising from the Renter’s use of the Equipment.
8. Cancellations and Refunds
8.1. Cancellations made more than 24 hours prior to the scheduled rental start time may be eligible for a refund, subject to any processing fees.
8.2. Cancellations made within 24 hours of the rental start time are not eligible for a refund.
8.3. No refunds shall be issued for:
a. Early returns,
b. Unused rental time, or
c. Renter error or misuse.
9. Return of Equipment
9.1. The Renter must return all Equipment:
a. By the agreed-upon date and time,
b. In the same condition as received, and
c. With all included accessories, components, and cases.
9.2. Failure to comply may result in additional fees, including replacement charges if accessories are missing.
9.3. Equipment is not considered returned until inspected and confirmed by the Company.
10. Right to Refuse Service
10.1. The Company reserves the right to refuse rental service to any individual at its sole discretion, including but not limited to cases where misuse, damage risk, or prior violations are suspected.
11. Modifications to This Policy
11.1. The Company may amend, update, or modify this Policy at any time without prior notice.
11.2. The Renter’s continued use of the Equipment following changes to this Policy constitutes acceptance of the updated terms.
12. Governing Law
12.1. This Policy shall be governed by and interpreted in accordance with the laws of the state in which the Company operates, without regard to conflict-of-law principles.
12.2. Any disputes arising under this Policy shall be resolved exclusively in the courts located within that jurisdiction.
13. Entire Agreement
13.1. This Policy, together with any rental confirmations, invoices, or supplemental agreements, constitutes the entire agreement between the parties and supersedes all prior understandings, written or oral, regarding the rental of Equipment.